Construction Register and Automated Management System

Register of construction

The Register of Construction is a unified digital system for recording, identifying, monitoring and coordinating construction objects, participants, stages, documents, connections and events of the life cycle of construction projects.

This is not just a list of objects.

This is the digital contour of the industry, in which each project receives a unique digital record, status, history, communications, and managerial transparency. The construction register forms the basis for the transition from a fragmented project management to a single monitored and managed construction system.

Designation of the Register of Construction

The main task of the registry is to create a single source of reliable information about:

• What is being built;
• Where it is built;
• Who builds;
• on what basis it is built;
• at what stage is the object;
• what participants and documents are associated with the object;
• what risks, deviations and events are recorded;
• What is the status of the implementation and life cycle of the object.

The register should eliminate data fragmentation, duplication of information, gaps between participants, opacity of decisions and the impossibility of holistic control.

Essence of the Registry

The construction register is a central module of the digital platform, in which each object is represented as a digital entity having:

• unique identifier;
• passport of the object;
• geolinking;
• typology;
• status;
• the life cycle stage;
• list of participants;
• package of documents;
• system of relations;
• history of changes;
• tape of events;
• metrics and risk indicators.

Thus, the registry becomes the core of the digital passport of the industry.

What is the Register of Construction

Construction objects

The register contains information about all types of objects:

• residential objects;
• multi-apartment buildings;
• individual housing construction;
• industrial facilities;
• social objects;
• engineering structures;
• Infrastructure facilities;
• Reconstructed objects;
• objects of major repairs;
• Linear objects.

Construction Participants

The register records:

• customers;
• investors;
• Developers;
• technical customers;
• designers;
• Contractors;
• Subcontractors;
• suppliers;
• banks;
• insurance organizations;
• control bodies;
• bodies of expertise;
• operating organizations.

Territorial data

The register takes into account:

• region;
• Municipality;
• address;
• coordinates;
• cadastral number;
• territorial area;
• connection with the master plan and the urban context.

Stages of the life cycle

Each object goes through stages:

• initiation;
• concept;
• design;
• examination;
• permission;
• construction;
• input;
• operation;
• reconstruction;
• completion or transformation.

Documents and grounds

The register shall include:

• legal documents;
• town-planning documents;
• project documentation;
• expert opinions;
• permissions;
• contracts;
• Acts;
• Executive documentation;
• input documents;
• documents of exploitation.

Events and Deviations

The register should reflect:

• creation of the object;
• change of status;
• addition of a participant;
• conclusion of the contract;
• change of stage;
• occurrence of risk;
• violation of deadlines;
• change of budget;
• completion of the stage;
• commissioning.

Key functions of the Register of Construction

Identification

Each object is assigned a single digital ID, which is used in all platform modules and in all interaction processes.

This eliminates confusion, duplicates and dissynchronization between systems.

Accounting

The registry provides centralized accounting of objects, companies, stages, documents and events.

Traceability

For each object you can see:

• Who created it.
• who participates;
• What documents were issued;
• What decisions have been made;
• what events have occurred;
• How the status has changed over time.

Monitoring

The register shows the current state of the object:

• norm;
• risk;
• problem;
• completed;
• in operation.

Coordination

The register connects participants, documents, contracts, stages and events.

That is, he does not just store cards, but forms a graph of building reality.

The basis of analytics

On the basis of the register, you can form:

• reports by region;
• number of objects under construction;
• share of problem projects;
• rating of participants;
• Risk map;
• statistics of deadlines;
• cost statistics;
• Contractor Loading Analytics.

The structure of the record in the Register of construction

Each entry on the object should include the following blocks.

Block 1. Object passport

• Object ID;
• name;
• type of object;
• Description;
• category;
• stage;
• status;
• Date of recording.

Block 2. Location

• region;
• Municipality;
• address;
• coordinates;
• cadastral number;
• Land plot.

Block 3. Economics of the project

• the planned budget;
• the actual budget;
• source of funding;
• model of financing;
• Key contracts.

Block 4. Attendance

• the customer;
• investor;
• developer;
• General contractor;
• designer;
• Supervision;
• other participants.

Block 5. Life Cycle

• the current stage;
• stages;
• Scheduled dates;
• actual dates;
• deviations.

Block 6. Documents

• project;
• permission;
• examination;
• contracts;
• Acts;
• Executive documentation.

Block 7. Risks and events

• open risks;
• criticality;
• Violations;
• history of changes;
• log of events.

Block 8. Contacts

• Communication with participants;
• Relations with contracts;
• Relations with documents;
• connection with the territory;
• connection with other objects.

Principles of work of the Register of Construction

The principle of uniqueness of recording

For each object, there must be one master record with a unique identifier.

Principle of relevance

Information should be updated on events and be available in the current state.

Principle of traceability

All changes must be preserved in history.

The Principle of Connectivity

Each entity must be connected to other entities through an intelligible relationship.

The principle of role access

Different categories of users see different levels of information.

The principle of integration

The register should be linked to other systems, not exist separately.

Life cycle principle

The register describes the object not only at the time of construction, but from design to operation.

Place of the Register in the Construction Crystal

In the architecture of the Crystal of Construction, the Register serves as the main contour of identification and observability.

Speaking harshly:

• without a registry, there is no digital object;
• without a digital object, there is no graph of connections;
• without a graph there is no transparency;
• Without transparency there is no control.

Therefore, the Register of Construction is the first and mandatory module of the platform.

Main sections of the Register

The register can be built as a system of several sub-sections:

Register of objects

Cards of all construction projects.

Register of participants

Companies, organizations, roles, history of participation.

Register of relations

Who and on what basis is connected.

The Stage Register

Stages and status of implementation.

Register of documents

Grounds, permissions, project and executive documentation.

Register of contracts

Financial and contractual relations within the project.

Register of events

History of change and action.

Risk Register

Fixing problems, deviations and critical points.

Practical effect of the implementation of the Register of Construction

Implementation of the unified register allows:

• see the full picture of the construction industry;
• reduce information chaos;
• Reduce duplication of data;
• Increase transparency of projects;
• accelerate control and coordination;
• improve the quality of management decisions;
• create a database for analytics and AI;
• reduce corruption and operational risks;
• Ensure the transition to digital construction management.

Register as a tool of the state, business and society

For the state. The register provides transparency of the industry, control of deadlines, risks, programs and territorial development.

For business. The registry provides a clear interaction environment, reliable data, reducing transaction losses and increasing trust.

For investors. The register gives the observability of assets, participants, statuses and risks.

For society. The register makes it clear: what is being built, where is being built and in what condition is the object.

Formulation for the concept

The Register of Construction is a unified digital system of accounting and coordination of objects, participants, documents, stages, events and relations of the construction industry, providing identification, traceability, transparency and manageability of the life cycle of construction objects within the framework of the Unified Digital Operator.

Short version for presentation

The construction register is the digital core of the construction industry, in which each object has a unique ID, digital passport, status, history, communications, documents and participants. The roster provides transparency, coordination, analytics and a foundation for real-time construction management.

The ultra-short formula

The construction register = is a single digital memory of the construction industry.

The communication of the ACS and the Register is the connection of the control circuit and the information circuit. To be precise:

• The construction register is a system of reliable data, digital memory and identification.
• Construction ACS is a system of management, coordination, monitoring and decision-making.
• Their connection forms a single digital contour of the industry.

Basic formula

The registry answers the question: “What is there?”

ASU answers the question: “What to do?” That is:

• The register records the object, participant, document, stage, risk, event.
• The ACS uses this data to manage deadlines, resources, finances, deviations, and actions.

Without the Registry, the ACS controls blind.

Without ASU, the Registry remains a passive archive.

Essence communication

The register and the ACS should work as two parts of the same system:

The register is the source of truth. He keeps:

• objects;
• participants;
• statuses;
• documents;
• communications;
• history of changes;
• events;
• Risks.

ASU is a control engine. She:

• analyzes the registry data;
• detects deviations;
• launches management scenarios;
• sets tasks;
• Coordinate the performers;
• creates reports;
• Supports decision-making.

In other words: Register = memory

ASU = Brain and nervous system

How they interact

Flow 1. From the Register to the ASU

The register transmits to ASU:

• object cards;
• Stages;
• statuses;
• participants;
• documents;
• contracts;
• risks;
• events.

This is the input for the control.

Flow 2. From ASU to Registry

ASU returns to the Registry:

• new statuses;
• management decisions;
• changes in stages;
• performance results;
• new events;
• marks of violations;
• history of action.

This makes the register live, not static.

The architectural role of each module

Register

Performs functions:

• identification;
• accounting;
• traceability;
• fixation of the state;
• storage of the digital passport of the object.

ACS

Performs functions:

• dispatching;
• control of execution;
• time management;
• management of tasks;
• Deviation management;
• analytics and forecast;
• Coordination of participants.

Logic on the example of an object. Suppose there is a construction site.

The Register records:

• object created;
• the address is determined;
• the customer is appointed;
• the general contractor is appointed;
• stage - construction;
• expiration date — 30.11.2027;
• There is a contract;
• There are 2 open risks.

In ACS, based on these data:

• calendar plan is monitored;
• the stages are monitored;
• Comparison of plan and fact;
• a warning is formed about the failure of the deadline;
• A responsible person is appointed;
• corrective action is initiated.

Then the result is returned to the registry:

• Risk status has been changed;
• period is adjusted;
• event recorded;
• History is updated.

This is the live connection between the ASU and the Registry.

Functional dependence

The connection can be described as follows:

Register without ASU:

• stores data;
• shows the picture;
• but does not control.

ASU without Registry:

• trying to manage;
• but works on scattered, incomplete or unreliable information.

ASU + Register:

• Create a managed digital industry.

Place in the Construction Crystal

In the Crystal model:

• The register is the central layer of identification and observability.
• ACS is the top layer of coordination and management.

That is, the Registry creates a data structure, and the ACS creates an action structure. To put it bluntly: The registry makes the building system visible. ASU makes it manageable.

Technological communication

At the level of IT architecture, it looks like this:

The register gives ASU:

• API objects;
• API participants;
• API statuses;
• API documents;
• API risks;
• API events;
• graph of connections.

ASU gives the Registry:

• updating of statuses;
• objectives and results;
• marks of performance;
• Notifications;
• Records of decisions;
• monitoring data.

That is, the connection should not be manual, but system through API and events.

The Event Communication Model

The most correct option is to link the Register and the ACS through events.

• project.created
• project.stage_changed
• risk.created
• deadline_violated
• task.assigned
• task.completed
• project.status_updated

Then:

• The Register publishes an event of fact;
• ACS responds to it by managing;
• The result is returned to the registry.

Management formula. Register = digital reflection of the construction reality. ACS = control mechanism of this reality or even stronger: The registry records the state of the system. ACS translates the system from the current state to the target state.

Practical communication by levels

operational level. ACS uses Registry data for daily construction monitoring.

Tactical level. ACS, based on the Registry data, manages the project portfolio, contractors, risks and timelines.

Based on aggregated data, the IAS Registry supports the management of programs, regions, and the industry as a whole.

If you build correctly

Then the Register and the ACS should not be two separate worlds. They should be part of the Unified automated construction management system, where:

• Register - module of accounting and identification;
• ACS - control and coordination module;
• analytics — forecasting module;
• graph — module of connection;
• The digital operator is a single execution environment.

Final formulation for the concept

The connection between the ACS and the Register of Construction consists in the integration of the manager and the information contours of the industry. The register provides identification, accounting, traceability and up-to-date digital representation of objects, participants, documents, stages, risks and events. The ACS uses this data to monitor, dispatch, coordinate, monitor and make management decisions. As a result, a single digital circuit is formed, in which the Register acts as a source of reliable data, and the ACS as a mechanism for operational and strategic management of the construction system.

Short version

The registry keeps and confirms the facts. The ACS manages actions based on these facts.

The ultra-short formula

Register = what is. What is = to do?